When it comes to job hunting, one of the most frustrating aspects can be the waiting game after submitting an application. How long does it take to hear back from a potential employer? This question lingers in the minds of job seekers, causing anxiety and uncertainty.

We will explore the average job application timeline and shed light on the factors that influence how long it takes to receive a response. By understanding these timelines, you can better manage your expectations, stay organized, and navigate the job search process with greater confidence. So, let’s dive in and uncover the mysteries behind the waiting game of job applications.

Factors That Affect Job Application Timelines

Job application timelines are influenced by several factors that can vary significantly. Understanding these factors is essential for job seekers to navigate the unpredictable hiring process. Below are some of the most prevalent and influential factors.

Number of Applicants

The number of applicants for a given position can have a significant impact on the job application timeline. If there are hundreds of applicants for a single job opening, it will likely take longer for the employer to review all of the applications and make a decision.

Company Size

The size of the company you’re applying to can also impact the job application timeline. Smaller companies may have fewer resources to dedicate to hiring, which could result in longer wait times. Conversely, larger companies may have more complex hiring processes that take longer to complete.


Different industries may have different hiring timelines depending on their specific needs and requirements. For example, seasonal industries may have more urgent hiring needs and may move more quickly through the application process.

Time of Year

The time of year can also affect job application timelines. For example, many companies have a slower hiring process during the holiday season or in the summer months when employees may be taking time off.

By understanding these factors, you can better anticipate how long it may take to hear back from an employer and manage your expectations accordingly.

Average Job Application Timeline

Understanding the average job application timeline can provide valuable insights into the hiring process and help manage expectations. Let’s explore the typical stages and durations involved.

Survey Data on Job Application Timelines

  • According to a survey conducted by Glassdoor, it takes 10-14 days to get a response after submitting your application. the average job application process takes around 23 days from start to finish.
  • Another survey by Indeed, found that 85% of applicants hear back within 2 weeks of submitting their application. 
  • In a survey of business leaders by Upjourney, the consensus was that it takes around two weeks to hear back from employers after submitting an application.

Breakdown of Timelines by Industry and Company Size

  • Different industries and company sizes can significantly influence the job application timeline.
  • For instance, technology companies may have faster response times compared to government organizations.
  • Smaller companies may have shorter decision-making processes compared to larger corporations.

Response Timeframes for Different Stages of the Hiring Process

  • After submitting a resume, it typically takes around one to two weeks to hear back from employers.
  • Following a phone interview, candidates usually receive a response within one to two weeks as well.
  • After an in-person interview, the decision-making process can take anywhere from two to four weeks.

By understanding the average job application timeline, job seekers can better manage their expectations and plan their job search strategies accordingly. It helps in avoiding unnecessary anxiety and allows for a more informed approach to the entire application process. Remember, these timelines are averages, and actual response times may vary based on individual circumstances and company-specific factors.

Tips for Managing Job Application Timelines

Managing job application timelines can be a challenging task, especially when eagerly waiting for a response from employers. Here are some tips to help job seekers manage their expectations and stay organized during the hiring process.

Keep Track of Application Deadlines and Follow-Ups

  • Create a spreadsheet or document to keep track of the jobs you’ve applied for, the application deadlines, and the follow-up dates.
  • Set reminders for yourself to follow up with employers if you haven’t heard back within a reasonable timeframe.

Be Patient and Avoid Following Up Too Frequently

  • While it’s essential to follow up with employers, avoid doing so too frequently as it may come across as pushy or desperate.
  • Give employers sufficient time to review your application and make a decision before following up.

Stay Proactive and Continue Job Searching

  • Don’t put all your eggs in one basket; continue applying for jobs and attending interviews while waiting for a response from employers.
  • This will not only increase your chances of finding a job but also help you stay motivated and focused during the job search process.

Take Care of Yourself

  • Waiting for responses from employers can be stressful and anxiety-inducing, so it’s essential to take care of your mental health and well-being.
  • Engage in activities that help you relax and reduce stress, such as exercise, meditation, or spending time with loved ones.

Use a Reverse Recruiting Service

  • Professional reverse recruiting services can take the burden of job searching off your shoulders, as they handle the entire process for you, from submitting applications to following up with employers.
  • Take advantage of the job search expertise of a professional and save yourself valuable time.

By following these tips, job seekers can manage their job application timelines more effectively and reduce the stress associated with waiting for responses from employers. Remember to stay positive, patient, and proactive during the job search process.

Reasons the Employer Hasn’t Responded To Your Job Application

Although it can be frustrating, there are various reasons why a job seeker may not receive a response after submitting an application. Some of the common reasons include not being qualified for the job, the company may have already filled the position, the hiring manager may be too busy, or there could be technical issues with the application process. 

12 reasons employers may not respond to a job application right away:

  1. The company may have already filled the position.
  2. The job seeker may not be qualified for the position.
  3. Technical issues may have prevented the employer from receiving or reviewing the application.
  4. The hiring manager may be too busy to review applications or respond to candidates.
  5. The company’s HR department or hiring manager may be out of the office.
  6. The company may have a lengthy hiring process that involves multiple decision-makers.
  7. The employer is waiting to receive a sufficient number of applications before reviewing them.
  8. The company may have a large number of applicants.
  9. The employer may be prioritizing candidates who were referred by current employees.
  10. The company may have changed its hiring priorities or budget.
  11. The company may have encountered internal changes or restructuring.
  12. The employer may be waiting for a specific project or initiative to be approved.

Key Takeaways

Understanding the factors that affect job application timelines and the average duration of the hiring process can help job seekers better manage their expectations and navigate the job search process with greater confidence. By recognizing that the number of applicants, company size, industry, and time of year can all play a role in response times, job seekers can anticipate how long it may take to hear back from employers and stay proactive in their search. 

Additionally, keeping track of application deadlines and following up with employers can help ensure that job seekers are staying engaged in the hiring process. Overall, while waiting to hear back from employers after submitting a job application can be frustrating, taking steps to understand the process and stay organized can help alleviate some of the stress and uncertainty associated with the job search.

The team at Find My Profession are experts in job searching. They can assist you by creating a high-quality resume that is compatible with Applicant Tracking Systems (ATS) and manage your job search on your behalf. Contact us to learn more about how we can assist you in ending the frustrating cycle of submitting job applications without hearing back from employers.