Thank You Letter Templates for Your Job Search

Thank You Letter Templates for Your Job Search

Every job seeker has to consider what to write a hiring manager or employer after a job interview to simply say, “Thank you”. Of course, knowing what to write and how to say it can be a bit awkward. So, today we give you five “Thank you” letter templates for your job search. See which one works for you.

1. “Detailed and Personalized”

This letter is a bit longer but what makes it great is that it shows that you really listened, paid attention, and remembered very well what happened in the interview. Also, you will show how the interview did more to boost your confidence that the job is a perfect fit.

Subject Line: [Position Name] – Thank You, [Recipient Name]

Dear Mr./Ms. [Last Name],

I sincerely enjoyed meeting with you yesterday and learning more about the [Position] at [Employer].

Our conversation confirmed my interest in becoming part of [Employer's] staff. I was particularly pleased at the prospect of being able to develop my own article ideas with the head of the bureau and develop my multi-media skills.

I feel confident that my experiences both in the workplace and in the classroom would enable me to fill the job requirements effectively.

Please feel free to contact me if I can provide you with any further information. I look forward eagerly to hearing from you, and thank you again for the courtesy you extended to me.


[Your Name]

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2. “No Fluff, Strictly Business Detailed”

Not every person is skilled at writing with the usage of adverbs that imply an emotional enthusiasm, as you see with #1. If you like to express interest without the fluff and keep it strictly business, this one is for you.

Subject Line: [Position Name] – Thank You, [Recipient Name]

Dear Mr./Ms. Last Name:

I enjoyed speaking with you today about the assistant account executive position at the Smith Agency.

The job seems to be an excellent match for my skills and interests. The creative approach to account management that you described confirmed my desire to work with you.

In addition to my enthusiasm, I will bring to the position strong writing skills, assertiveness, and the ability to encourage others to work cooperatively with the department.

I appreciate the time you took to interview me. I am very interested in working for you and look forward to hearing from you regarding this position.


Your Name

Email Address


Phone Number

[LinkedIn URL]

[Website URL]

3. “Fluffy Time-Saving”

If you are aware that many people hate reading long emails or you are just the type to say a quick, sincere “Thank you” that has a sense of heart and confidence to it, you will like this thank you letter. You can see by its length that it does not spend much time on details and expresses interest in speaking again:

Subject Line: [Position Name] – Thank You, [Recipient Name]

Hi [Interviewer Name],

Thank you so much for meeting with me today. It was such a pleasure to learn more about the team and position, and I’m very excited about the opportunity to join [company name] and help [bring in new clients/develop world-class content/anything else awesome you would be doing] with your team.

I look forward to hearing from you about the next steps in the hiring process, and please do not hesitate to contact me if I can provide additional information.

Best regards,

[Your Name]

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4. “I Remember You”

This is a great “Thank you” email for those looking to work with customers or community. Every person who has managed customers or community knows, “People love to be remembered for what they like and think”. When you feel like someone “knows you”, you feel a connection with a person. This letter goes the extra mile to show that you are thoughtful and possess interpersonal skills. It may seem a little less “business” for some, but all letters serve different purposes.

Subject Line: [Position Name] – Thank You, [Recipient Name]

Dear Lorelai,

I wanted to thank you for taking the time to meet with me on Wednesday. I am very excited about the opportunity to work at the Dragonfly Inn!

I was thinking about what Michel said regarding customer feedback on your social media channels. In my last role as Guest Relations Manager, I found that personally responding to comments on social media resulted in an overall increase in repeat customers. I hope that helps.

I also wanted to say that you were right about the coffee at Luke's. I stopped by on my way home. Delicious!

Please feel free to contact me if you find you need any more information. I look forward to our call next week as discussed. Thank you once again, Lorelai.

Best regards,

Ted Zero

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5. “I’ve Got a Plan”

A great way to show your interest in a thank you email is to let them know you have some plans on your mind if they hire you. You can say this thank you letter is an ambitious way of giving a company a teaser of what to expect from you. You know you will bring value but you want to be hired before you start sharing all your secret plans!

Subject Line: [Position Name] – Thank You, [Recipient Name]

Hi [interviewer name],

Thank you so much for meeting with me today. After learning more about the position, I’m very excited about the opportunity to join your team and help [create world-class marketing campaigns, inspire prospective clients, increase revenue, etc.] for [company name].

Our discussion about (A, B and C) gave me an idea. Has your team considered trying [X, Y and Z]? I found it to be super effective in my last job.

I feel like my past experience [creating mobile apps, working on catchy advertising taglines, bringing in new forms of revenue, etc.) would be great fit for your company.

Please keep me posted on the status of the hiring process. I look forward to speaking with you soon.

Warm regards,

[your name]

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Three important formatting notes

  1. The subject line for each thank you letter must help the email reader figure out the job you are discussing and your name. 
  2. The greeting should either be formal or informal based on the person you met and the company. Did they strike you as “business” (formal) or “casual” (informal)?
  3. There must be contact info to connect on LinkedIn or to contact you via phone. This is great to add for building your network, so they can find you, and for getting your information out there!
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